As your Students' Union we are here to make sure that you have the best possible time whilst at University, so if there is a society you're looking for that we don't currently offer - we can help you set one up! Simply follow the four steps below!
Step 1: Submit Proposal and Draft Constitution
Fill in the Proposal Form to set-up a new Society. This is a summary of what your new Society will be about.
You will need:
- 3 Committee members (President, Secretary & Treasurer plus any additional Committee Roles you might wish to include).
The President leads the vision, planning and development of the society. They need to be able to work with a diverse range of students, delegate effectively, communicate clearly and be organised.
The Treasurer is in charge of the societies finances; they need to be organised, have basic numeracy skills and be able to work together in a team to ensure the society is able to carry out the activities they want.
The Secretary needs to be organised, communicate effectively, be enthusiastic in contacting people and respond to correspondence quickly.
- 2 other general Members
You'll also be asked to summarise the aims, objectives and principal activities of what your proposed student group would undertake, in addition to providing some basic contact information.
Also, download and complete the Draft Constitution, ready to upload to the Proposal Form. Additionally, in the Proposal Form you will be asked to give times you can meet to complete Step 2.
Step 2: Meet with the Societies Development Coordinator
In your Proposal Form you'll be asked to provide three dates that you and your Committee are available to meet the Societies Development Coordinator. Once submitted, the Societies Development Coordinator will be in touch to arrange a meeting at a time that suits everyone.
The purpose of this first meeting is to strengthen your Proposal and Constitution. Additionally, we will establish whether your society might already exist within the Students’ Union and determine whether it is in keeping with the values of the Students’ Union.
It is compulsory for the President, Secretary and Treasurer to attend, but other members are welcome too.
Step 3: Submit the Promotion Form
Once you have met with the Societies Development Coordinator and have finalised your Constitution, you will then need to submit a completed Promotion Form so that your Society can be promoted in different media.
Every year the Students’ Union produces a Societies Handbook, printed in its thousands and distributed to students throughout Fresher’s Week and to prospective students on Open Days in advance of their application. The Students’ Union also promotes your groups through social media and our website in advance of their arrival, which receives thousands of visits over the summer period and presents a fantastic opportunity to promote yourselves to prospective members.
Step 4: Be ratified at a Societies Development Committee meeting
Be ratified at a Societies Development Committee meeting. Here students on the committee discuss issues within Societies and approve new societies. The President needs to introduce the Society and why they should be allowed to affiliate to the Students' Union. Other Committee Members are welcome to attend.
Once ratified you can:
- join your society website page
- start booking rooms
- get committee trained up
- submit a development plan and risk assessments
- learn how to use Sage to handle your finances
- promote your society and events
Any further questions?
You are always welcome to visit the Societies Office and ask any questions you might have or discuss ideas. We are located on the ground floor of Park Students' Union or you can get in touch by emailing firstname.lastname@example.org