As your Students' Union we are here to make sure that you have the best possible time whilst at University, so if there is a society you're looking for that we don't currently offer - we can help you set one up! Simply follow the four steps below!
Step 1: Submit Proposal and Draft Constitution
Fill in the Proposal Form to set-up a new Society. This is a summary of what your new Society will be about.
You will need:
- 3 Committee Members (President, Secretary & Treasurer plus any additional Committee Roles you might wish to include).
- 5 General Members (which can include the 3 above Committee Members).
You'll also be asked to summarise the aims, objectives and principal activities of what your proposed student group would undertake, in addition to providing some basic contact information.
Also, download and complete the Draft Constitution, ready to upload to the Proposal Form. Additionally, in the Proposal Form you will be asked to give times you can meet to complete Step 2.
Step 2: Meet with the Societies Development Coordinator
In your Proposal Form you'll be asked to provide three dates that you and your Committee are available to meet the Societies Development Coordinator. Once submitted, the Societies Development Coordinator will be in touch to arrange a meeting at a time that suits everyone.
The purpose of this first meeting is to strengthen your Proposal and Constitution. Additionally, we will establish whether your society might already exist within the Students’ Union and determine whether it is in keeping with the values of the Students’ Union.
It is compulsory for the President, Secretary and Treasurer to attend, but other members are welcome too.
Step 3: Submit the Promotion Form
Once you have met with the Societies Development Coordinator and have finalised your Constitution, you will then need to submit a completed Promotion Form so that your Society can be promoted in different media.
Every year the Students’ Union produces a Societies Handbook, printed in its thousands and distributed to students throughout Fresher’s Week and to prospective students on Open Days in advance of their application. The Students’ Union also promotes your groups through social media and our website in advance of their arrival, which receives thousands of visits over the summer period and presents a fantastic opportunity to promote yourselves to prospective members.
Step 4: Be ratified at a Societies Committee meeting
The final step is to be ratified (approved) at a Societies Committee meeting. The President needs to introduce the Society and why they should be allowed to affiliate to the Students' Union. Other Committee Members are welcome to attend.
The Societies Committee meeting is a monthly meeting in which Society committee members discuss issues within Societies, are updated on important Union activities and approve new societies. Fellow Societies approve new societies, not staff.
Any further questions?
You are always welcome to visit the Societies Office and ask any questions you might have or discuss ideas. We are located on the ground floor of Park Students' Union or you can get in touch by emailing email@example.com