As your Students' Union we are here to make sure that you have the best possible time whilst at University, so if there isn't a club for a sport you love - we can help you set one up!
Simply follow the four steps below!
Step 1: Submit Proposal and Draft Constitution
Fill in the Proposal Form to set-up a new Society. This is a summary of what your new Sports Club will do.
You will need:
3 Committee members (President, Secretary & Treasurer plus any additional Committee Roles you might wish to include).
The President leads the vision, planning and development of the society. They need to be able to work with a diverse range of students, delegate effectively, communicate clearly and be organised.
The Treasurer is in charge of the societies finances; they need to be organised, have basic numeracy skills and be able to work together in a team to ensure the society is able to carry out the activities they want.
The Secretary needs to be organised, communicate effectively, be enthusiastic in contacting people and respond to correspondence quickly.
2 other general Members
You'll also be asked to summarise the aims, objectives and principal activities of what your proposed student group would undertake, in addition to providing some basic contact information.
Also, download and complete the Draft Constitution, ready to upload to the Proposal Form. Additionally, in the Proposal Form you will be asked to give times you can meet to complete Step 2.
Step 2: Meet with the Sport Development Coordinator
In your Proposal Form you'll be asked to provide three dates that you and your Committee are available to meet the Sport Development Coordinator. Once submitted, the Sport Development Coordinator will be in touch to arrange a meeting at a time that suits everyone.
The purpose of this first meeting is to strengthen your Proposal and Constitution. Additionally, we will establish whether your society might already exist within the Students’ Union and determine whether it is in keeping with the values of the Students’ Union.
It is compulsory for the President, Secretary and Treasurer to attend, but other members are welcome too.
Step 3: Submit the Promotion Form
Once you have met with the Societies Development Coordinator and have finalised your Constitution, you will then need to submit a completed Promotion Form so that your Society can be promoted in different media.
Every year the Students’ Union produces a Sports Clubs Handbook, printed in its thousands and distributed to students throughout Fresher’s Week and to prospective students on Open Days in advance of their application. The Students’ Union also promotes your groups through social media and our website in advance of their arrival, which receives thousands of visits over the summer period and presents a fantastic opportunity to promote yourselves to prospective members.
Step 4: Be ratified at an Athletic Union Committee meeting
The final step is to be ratified (approved) at an Athletic Union Committee meeting. The President needs to introduce the Sports Club and why they should be allowed to affiliate to the Students' Union. Other Committee Members are welcome to attend.
AU Committee meet monthly, where the committee members from clubs discuss all things sport at the Students; Union, get updated on important Union activities and approve new clubs.
Once ratified you can:
Create your clubs website page
Recieve committee training
Submit a development plan and risk assessments
Learn how to use SAGE and handle your clubs account
Promote your club and training times
Got a question?
The Sports Office will be manned Monday - Friday, 9am - 5pm, if you wanted to pop in and ask any questions you might have. We are located on the ground floor of Park Students' Union to chwck someone will be in the office you can email Kelly.Sutton@northampton.ac.uk